Q-ROT — Retention Obligation Tool

Identify documents that have outlived their retention period — and act on them, with evidence.

Holding personal data longer than necessary is a UK GDPR risk. Q-ROT scans your document estate against your retention policy, flags items that have reached or passed their expiry, and supports the deletion or archiving workflow with a full audit trail showing you acted on your obligations.

Continuous scan against retention rules
Flags overdue documents for review
Guided deletion and archiving workflow
Defensible audit trail of every action

Turn your retention policy from a document into a practice.

What is Q-ROT?

Q-ROT is the Quantra workbench for executing your data retention policy. Most organisations write retention schedules and then never act on them. Q-ROT closes that gap by continuously identifying documents that have reached their expiry and routing them through a reviewed deletion or archiving process.

How it works

Connect your document stores
Map document categories to retention rules
Continuous scanning identifies expired items
Reviewers approve deletion or archiving
Actions are logged for audit

Why it matters

The ICO views over-retention as a compliance failing in its own right. Q-ROT gives you evidence that your retention policy isn't just on paper — it's enforced.

Talk to us about Q-ROT

Q-ROT is part of the Quantra platform. Get in touch to discuss your retention workflow or request a walkthrough.

Get in Touch

Email: info@quantra-solutions.co.uk
Use the chat widget on our home page
Request a demo or pilot
Ask about your storage estate

Next Step

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